Whether you're discussing a new contract with your colleagues or sharing your thoughts on the latest episode of your favorite TV show with your friends, the Microsoft Teams meeting tool can come in handy!
However, the different versions of Outlook can make adding the application a little complicated. Not to mention certain invisible settings or "bugs" that make the tool completely inaccessible... To help you see things more clearly, here is a short but powerful guide to adding Teams to Outlook and making the icon appear in your Outlook space.
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First thing to know: you don't usually need to install the Microsoft Teams plugin in Outlook. It's built into Outlook by default, for both the online and desktop versions.
However, for Teams to work properly, you need to use a relatively recent version of Outlook. Versions prior to 2016 are generally not compatible with the video conferencing tool.
To make sure Teams is integrated with your version of Outlook:
While we're on the subject of productivity, take this opportunity to check that your version also includes other useful features for your communication, such as the ability to integrate an Outlook email signature.
No matter how hard you look, you can't find the Teams tool in your Outlook email service. And you're wondering why...
In fact, there are several reasons why the plugin may be missing:
There you go, good luck and have a nice day...
Just kidding! We wouldn't leave you stuck with this problem! Here are some ways to fix it and get Teams to show up in Outlook.
Here are some ways to get Teams to show up in Outlook, depending on your situation.
You should just need to download the Teams tool. Once you've done that, open Teams, sign in to your account, and restart Outlook.
You can check which version of Outlook you're using by going to File > Account/Office Account > Product Information/About Outlook.
If you find that your version is 2010, 2013, or a "Click-to-Run" version, uninstall that version and install a newer version of the email software. Here's how to create an Outlook mailbox in a few simple steps.
In this case, it is best to contact your team's Outlook administrator or IT department to verify that the Teams plug-in is integrated and authorized. In particular, make sure that the TeamsMeetingPolicy, the Teams configuration policy, allows the creation of Teams meetings.
First close Outlook, then right-click on the Outlook icon and click on "Run as normal user." It's that simple!
Want quick access to Teams? Just add the corresponding icon to your Outlook menu.
Here's how to do it for the desktop version of Outlook:
A Teams icon will now appear in the selected location. Now you can start your team conversations faster than ever!
And because we really love giving you practical tips, find out how to forward Outlook emails.
If you're still experiencing issues with Teams meetings not appearing in your Outlook calendar or interface, try these additional troubleshooting steps:
Once you've successfully added the Teams add-in to Outlook, you can start creating your meetings and sending invitations to your colleagues/family/friends.
To send invitations, go to your Calendar, then click on New event or New Teams meeting (depending on your device and version of Outlook). Enter the subject, participants (adding their email addresses), and the date and time of the meeting. You can also add a location or description if you wish. Click Send: your contacts will receive their invitations!
There you have it, you now know how to add Teams to Outlook and how to create your Teams meetings.
Want more handy Microsoft tools for your professional communication? Find out how to create your Outlook signature templates too!
Yes, with the 'Campaigns' offer, it is possible to track the number of clicks on the email signatures of all your employees in the 'Statistics' area of the platform.
You can then access a detailed or global view of the number of clicks on the email signatures of each employee. You can use the search option to target a specific signature or a given period. Finally, you have the possibility to export all statistics to an Excel document.
If you launch campaigns with banners inserted in your email signatures, you can also access their performance via this same space.
With Letsignit, you can easily add social network icons in your collaborators' email signatures and link to your company pages. Also, our "attributes" feature allows you to manage personalized URLs for each of your collaborators such as their individual LinkedIn profile.
And that's not all: you can add links to an appointment-setting application, allow your customers to leave reviews easily, and integrate our 'Chat on Teams' widget to let anyone start a discussion via Microsoft Teams chat.
It’s up to you! As an administrator of the Letsignit platform, you choose whether or not to grant modification rights to your employees. These permissions are managed on an attribute-by-attribute basis, which means that you can decide to allow the employee to change their phone number, but not the address of your premises, for example.
This feature applies to all attributes in your directory, including custom attributes created on Letsignit. When your employees change one or more attributes, your directory is obviously not affected.
It often happens that employees make their email signature their own: custom format, bad fonts, colors inconsistent with the brand standards... all of this has an impact on your brand!
A consistent visual identity is considered authentic and outperforms a perceived weak one by 20%. And, your customers are 2.4 times more likely to buy your products.
With Letsignit, take back control over your brand identity by standardizing all your email signatures. Our tool has many features that allow you to customize your signatures by department, by audience or by subsidiary. Not to mention the possibility of carrying out campaigns within your email signatures thanks to our Campaign offer.
What is the user experience like for our employees?
In both cases:
In short, they have autonomy in their email signature, but you keep control on the field, signatures, and banners they can edit or use.
With our "multi-signature" feature, your employees can benefit from multiple email signatures. No technical manipulation is required. Thanks to our Add-in for Outlook or the desktop app, they can change their email signatures as they wish with just a few clicks.
Regarding the creation of email signatures, you can make several variations such as:
Everything has been thought of to go further in the personalization process based on the recipient of your emails.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
